Writing a letter to the principal for a Transfer Certificate (TC) is very important for students who want to leave school. Many students feel confused about how to write this letter properly. This guide will help class 4 students and small children to understand in an easy way. TC is a document that shows that a student is officially leaving the school and joining another school. Without TC, admission to a new school is very difficult. So, a letter to the principal is the first step to get TC.
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In this guide, we will learn slowly and clearly. We will understand why TC is needed, how to write a letter, what to write inside the letter, and also see one sample letter. The language is kept simple, like a small child is writing, with few grammar mistakes so students can understand easily.
WHAT IS A TRANSFER CERTIFICATE (TC)?
A transfer certificate is a paper given by the school when a student leaves. It contains the student’s name, class, date of birth, and reason for leaving. The principal signs this paper, and the school stamp is put on it. TC is very necessary for joining a new school. Without TC, the new school will not accept admission.
Many parents ask for TC when they change city, change job, or shift house. Sometimes children also need TC when they want a better school. School keeps records of every student, so they need a written request from parents or the student.
WHY DO WE NEED TO WRITE A LETTER TO THE PRINCIPAL?
The principal is the head of the school, so all important permission comes from the principal. If we just say it orally, it is not official. The letter makes the request official and proper. The principal reads the letter and then allows the office to issue the TC.
Writing a letter also shows good manners. It shows respect to the principal. It also helps the school to keep a record of why the student is leaving. That is why a letter is very important.
IMPORTANT PARTS OF LETTER TO PRINCIPAL (SIMPLE EXPLANATION)
| Part of Letter | What to Write |
|---|---|
| Address | To The Principal, School Name |
| Subject | Request for Transfer Certificate |
| Greeting | Respected Sir/Madam |
| Body | Explain reason for leaving school |
| Request | Kindly issue TC |
| Thank You | Thanking You |
| Closing | Yours obediently |
| Name | Student Name and Class |
This table helps to remember the structure of a letter. Every letter should follow this pattern.
HOW TO START LETTER TO PRINCIPAL
Letters should always start with a proper address. The first line should be:
To
The Principal
(Name of School)
Then we write the date sometimes, but small children can skip the date also. After that, we write a subject line like
Subject: Request for Transfer Certificate
Then we write a greeting like “Respected Sir/Madam.” This shows respect. Then the body of the letter starts.
WHAT TO WRITE IN BODY OF LETTER
In the body of the letter, the student should write the reason clearly but in simple words. Example reasons can be:
- Family shifting to another city
- Father got new job
- Mother’s health problem
- Want to change school
- Moving to village
We should write in simple sentences. We should not write very long, difficult words. We should be polite and respectful.
SAMPLE LETTER FOR TC
Below is one sample letter written in simple class 4 style with small grammar mistakes.
To
The Principal
ABC Public School,
Delhi
Subject: Request for Transfer Certificate
Respected Sir,
I am writing this letter to inform you that my family is shifting to another city. My father got a new job in Mumbai. Because of this reason, I cannot continue my study in your school. My parents told me that we will move next month. I feel very sad to leave my school and my friends.
I am studying in Class 4, section B. My name is Rohan Sharma. I always try to follow school rules, but sometimes I make small mistakes. I like my school very much because the teachers are good and kind. But now I have to leave.
Therefore, I kindly request you to please issue my Transfer Certificate at the earliest. My parents will be very thankful to you. I hope you will understand my situation.
Thanking you.
Yours obediently,
Rohan Sharma
Class 4B
This letter is very simple and suitable for small students.
ANOTHER SAMPLE LETTER BY PARENT
Sometimes parents write letters instead of students. Here is a simple parent letter also.
To
The Principal
ABC Public School,
Delhi
Subject: Request for Transfer Certificate of my child
Respected Sir,
I am the parent of Rohan Sharma, studying in Class 4 B. Due to my job transfer, our family is shifting to Mumbai. Because of this, my son will not be able to continue his studies in your school.
Rohan has studied in your school for the last three years. We are very happy with school teaching and discipline. But due to an unavoidable reason, we have to move.
Therefore, I kindly request you to please issue a transfer certificate for my son as soon as possible. I shall be very grateful to you.
Thanking you.
Yours faithfully,
Ramesh Sharma
Father of Rohan Sharma
COMMON MISTAKES WHILE WRITING LETTER
Many students make mistakes while writing letters. Some common mistakes are:
- Not writing subject properly
- Not writing class and section
- Not giving clear reason
- Using rude language
- Forgetting to write name
Students should avoid these mistakes.
HOW LONG SHOULD THE LETTER BE?
The letter should not be too long and not too short. For class 4 students, 8 to 10 sentences are enough. But the request should be clear. Big handwriting is good. Clean paper should be used.
TIPS FOR CLASS 4 STUDENTS
Students should remember the following things while writing a letter:
Write neatly and cleanly.
Use simple words only.
Do not cut or overwrite.
Be polite in words.
Write your name clearly.
WHY DOES SCHOOL TAKE TIME TO ISSUE TC?
Sometimes school takes time because they check records. They see if the student has paid all fees. They also check library book returns. If any dues are pending, TC is delayed.
So parents should clear all dues first. Then TC will be issued easily.
WHAT HAPPENS AFTER THE LETTER?
After giving the letter, the school office will process the request. The principal will approve it. Then school will prepare TC. A student or parent can collect it after a few days.
Writing a letter to the principal for TC is not difficult. Small students can also write with the help of parents or teachers. The main thing is to be polite and clear. TC is very important for future school admission.
Every student should learn how to write such a letter because it is useful in life. If students practice, they will become good writers slowly. This guide helps class 4 students to understand in easy language.